Be Part of the Music Powered by Musician's Toolkit
We are excited to present Be Part of the Music, a menu of high quality tools to help music educators attract as many students as possible to their program. Student recruitment is one of the most critical, yet often overlooked, parts of a music educator's job. With limited time and dwindling resources, it's getting harder to effectively and efficiently communicate to students and parents what we already know: Music Is A Life Changing Activity!
more new students added per ensemble annually
%
of teachers stated these resources had a postive impact on enrollment
students participated in the "I am part of the Music" video project
%
Average annual program growth of educators using these resources
How To Use This Site
Walkthrough Video
Create Your Own Free Recruitment Webpage
Make your recruitment efforts easier than ever with your own personalized recruitment webpage. This free resource gives you a dedicated webpage to help explain the long-term benefits of music education. Your page is personalized to your music program, branded with your school name and colors, populated with your contact information and comes loaded with instrument demonstration videos, parent and student interviews, music education statistics, and an easy web form for parents to indicate their child's interest. (Submissions go directly to your inbox so you can follow-up easily.) Use this resource to generate interest for your music program and promote the importance of music education in your community.
Videos
Documents
Music Educator: All print materials are pre-formatted and can be printed and used as is, or altered to suit your individual needs. Before using, be sure to read the entire document and complete the sections left for your own information. Those areas will be obvious when you read them.
Teacher Welcome Letter (DOC)
Outlines/Timelines
Secondary Recruting Timeline (DOC)
Presentation Outline (DOC)
Presentation Materials
Letter to Parents (DOC)
Retention (DOC)
Parent Phone Call Talking Points (DOC)
Social Media Postings (DOC)
Advocacy Statistics (DOC)
Famous People in Band (DOC)
Famous Quotes (DOC)
Poster (DOC)
25 Recruiting Ideas (DOC)
Instrument Rental Night (DOC)
Beginner Early Registration (DOC)
Beginner Selection Certificate (DOC)
Common Questions
Common Questions for Beginners (DOC)
Common Questions - MS (DOC)
Common Questions - HS (DOC)
Memorandums
Feeder Teacher Memo (DOC)
Master Schedule Memo (DOC)
Secondary Teacher Memo (DOC)
Administrator Letter (DOC)
Registration Materials
Student Information Sheet (DOC)
Registration Spreadsheet (XLS)
Non-Music Teacher Resources
Lesson Plan - Band (DOC)
Lesson Plan - Orchestra (DOC)
Worksheet - Band 4/5 (DOC)
Worksheet - Band 5/6 (DOC)
Worksheet - Orchestra 4/5 (DOC)
Worksheet - Orchestra 5/6 (DOC)
All Documents (ZIP)
Documents - Spanish Translations (ZIP)
ONLINE STUDENT REGISTRATION GOOGLE FORM
Our team has created a simple-to-use Google Form to collect all the information you need from prospective students in a brief online form. Just send it to the parents of prospective students, and watch as Google collects the responses for you! From there, you can download the results into a spreadsheet to use as you wish. View a sample of the form here, and if you like what you see, click the link below to be prompted to save your own copy. You can customize it to your heart's content, right down to school colors!
Create Your Own Copy of the Online Student Registration Google Form
Parent Emails
Keep your students enrolled and your parents involved in music education!
Get personalized music advocacy emails sent to your parent list that helps keep their kids in your music program. INCREASE your impact while DECREASING your workload. Our personalized monthly emails keep the importance of your music program top of mind for your parents. With our system, you’ll get:
- Monthly CUSTOMIZED music advocacy emails
- Year-long, cross-curricular (band/choir/orchestra) content
- Completely-done for you
- Secure System - 100% privacy and parents can opt-out any time
We know how hard you work, so let us do what we do best (advocacy and retention) so you can do what you do best...TEACH!
Parent contact information is 100% secure. We will never share or sell information, and parents can opt out of emails anytime.
Sample Parent Emails for Beginners
Sample Parent Emails for Middle School
Sample Parent Emails for High School
Recruitment Packs
Make a BIG impression on students AND parents!
Be Part of the Music recruitment packs were created to provide comprehensive and high-quality recruitment and retention tools for K-12 music educators.
What's included?
- 100 parent information cards
- 20 school recruitment posters
- 100 "Be Part of the Music" pencils
- 100 "I Love Music" wristbands
- 2 teacher buttons
Other Products
USB DriveAll of our videos and documents are available online, but you can also request a physical USB drive. These resources are free, but there is a $10 charge for shipping/handling.
Parent FlyersOrder these professionally printed flyers and show parents how "Music Helps to Ensure Life-Long Success"! 100 flyers included per order and shipping is included. View Flyer (PDF)
BannersTwo sizes of "Be Part of the Music" banners are available and shipping is included.
Contact
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Musician's Toolkit is one of the most versatile technologies in any music educators' collection, providing educational courses that can be used in a variety of learning environments, as well as subject matter resources for professional development, complete with a suit of assessment, analytic and learning management tools that make leading any music program simple and painless.